Student Employee Onboarding

Welcome and Overview

Dear Supervisors of Student Employees,

I’m excited to share this web resource, designed to support you in successfully onboarding student employees. One of the many great things about working at Western is the opportunity to prepare students for careers by working with them here on campus. The contributions of student employees can be seen throughout Western—from seamless daily office operations to answering enrollment and financial aid questions to assisting fellow students to prepare resumes or crush their Organic Chemistry exams. It is so important that all our student employees receive a solid foundation of workplace knowledge and skills, including our policies, practices, and shared expectations. You will find resources here organized as required and optional. All our student employees should be provided time to work through all the materials in the Required section. And you may find it beneficial to include the Optional materials as part of the onboarding process as well. Human Resources Training Portal also has many valuable training materials, and I encourage you to explore them.

Thank you for all that you do to make student employment a vital part of the educational enterprise of Western.

Best,

Melynda

 

Training Timeline

Student employee onboarding should be completed within the first two weeks of employment.

Rights and Responsibilities

To our Student Employees:

We are so glad that you have chosen to work at Western.  As a Western employee it is important to note that you are now not only representing WWU as a student but also as an integral part in fulfilling Western’s mission.

Together with you, and all our students, staff, and faculty we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement.

As a community, we uphold certain basic values. These include:

  • Commitment to student success, critical thought, creativity, and sustainability
  • Commitment to equity and justice, and respect for the rights and dignity of others
  • Pursuit of excellence, in an environment characterized by principles of shared governance, academic freedom and effective engagement
  • Integrity, responsibility and accountability in all our work

 

Required Training


 

Understanding FERPA

COVID-19 Prevention in the Workplace

Required training for student employees who will, or may be, working on campus.

https://wwu.instructure.com/enroll/W73XNG

Mandatory Reporting

Security/Privacy Breach Reporting

Important information regarding the handling of confidential information, passwords, work station and email security as well as our Code of Responsibility.

 

https://www.wwu.edu/admcs/securityWWU.shtml

Student Employee: Rights and Responsibilities, Sexual Harassment Prevention Training

This interactive online course explores student employees' rights and responsibilities in regards to sexual harassment and gender-based harassment.

https://westernwashington.pageuppeople.com/learning/1216

Time Sheets

This user guide instructs employees in overtime-eligible, hourly student positions in how to complete their time sheets electronically in Web4U.

HR Webpage

 

Civil Rights & Title IX

This website hosts several training videos on civil rights & Title IX compliance for students and student employees.

EO Webpage

Emergency Preparedness

This webpage hosts videos and resources regarding what you can do to stay safe and be prepared in the event of an emergency at Western.

Emergency Webpage

Optional Training


 

Accessibility for Content Creators

This training is required for content creators and editors. Covers basic accessibility practices in web, documents, and media.

Canvas Course

Accessibility for Instructors

This training is designed for WWU instructors to provide basic exposure to accessibility requirements in the design and implementation of their courses.

Canvas Course

Informational Security Quick Start

This training is designed to provide an overview of safe computing practices at Western and to enable employees to work securely.

Canvas Course

Student Employee Evaluation

In an attempt to implement a division-wide assessment initiative, an ESS working group was formed in 2019 to develop a rubric for evaluating professional development competencies for student employees. Supervisors of student staff across the division are encouraged to use this rubric as both a pre- and post-assessment each year, to measure development as a result of the student employment experience. Below you will find a copy of the rubric in document format, as well as instructions for accessing the digital rubric tool on Baseline.

ESS Student Employee Competency Rubric

ESS Student Employee Competency Rubric Instructions

 

Special thanks to those who have made contributions to the development of this rubric: Matt Bryant, Jenn Cook, Joanne DeMark, Casey Hayden, Sara Wilson, and Taya Winter.

Comments or Suggestions?

Contact the ESS Student Onboarding Committee:

Effie Eisses, Director, Career Services Center

Diane Flores, Program Coordinator, Career Services Center

Casey Hayden, Assistant Director, Student Activities

Barbara Luton, Assistant Director, Student Employment

Caitlin Sommers, Assistant Director, Clubs/Intramurals

Trista Truemper, Manager, Equal Opportunity Programs